Process, Result, Improvement and Next Step Form

Process, Result, Improvement and Next Step Form

Concise, Compact, High-Level, One-Page
  • Quality Assurance
  • Collaboration
  • Workload
  • Institutional Research/Data Collection and Analysis
  • Strategic Planning
0
Pueblo Community College (CO)
https://www.pueblocc.edu/
https://www.pueblocc.edu/IR/ToolKit/

Using the Tool link for the PCC IR Tool kit choose PRIN form.

Pueblo Community College is an open access 2-year public institution with three campuses located in Pueblo, Canon City, and Mancos, Colorado.

  • Institutions
  • State Agencies

PURPOSE

The college needed to develop a way to be able to provide a high level reporting system that would be HLC compliant. The high level reporting needed to include the Process taken to address the strategic challenge, the Results from the process, Improvements necessary or collected from the process, and the Next Steps that need to be taken for Continuous Quality Improvement.

  • Provide a means for individuals or groups to report involvement in the Strategic Plan in concise and compact manner.

  • Provide a usable tool to report results, progression and position of a project to leadership.

  • A quick, easy to fill-out and understand form that provides the user the ability to report involvement and progression on any project.

DESCRIPTION

The PRIN form was originally designed for the College to report progress to the HLC reviewers on six Strategic Challenges that were noted in the first review. To be able to provide a short one-page synopsis of the progress the college was making the form was divided into four parts. The first part provides the “Process,” or steps taken to address the Strategic Challenge. This includes dates corresponding to the process steps, resulting in a documented timeline. Following the “Process” with the “Results” provides a list of what was achieved through the noted process. The “Improvements” section provides a two-pronged approach that can be used to note improvements made from the process or improvements that need to be taken from the documented results. Finally, the “Next Steps” section give the user the ability to line out with date’s specific action items that were born of the results found from the process. This final portion provides the Continuous Quality Improvement documentation along with the ability to close the loop from the initial process while outlining the process for the next part of the challenge.

Tool is a simple one-page form that contains direction and provide the user the ability to report progress of a project combined with closing the loop with the Next Steps.

Simple to use with directions on the form for the user.

RESULTS

  • Use of the PRIN form to report Strategic Update progress.

  • Use of the PRIN in areas throughout the college to report project status.

  • Adoption of the College as a tool to be used for more than one use.

Use of the PRIN form to report Strategic Update progress was the second highest involvement rate at the college since the start of reporting Strategic Updates. Consensus of the leadership was the greater percentage of users were able to use the form and were not overwhelmed by it.

The PRIN form was well received and utilized by Leadership, Instructors, Faculty and Staff. Use has continued to grow with more areas using it to provide a high-level view of a project or process.

RESOURCES AND LESSONS LEARNED

None

  • No Cost

  • Be concise and use bullet-ed statements.

  • When rolling out the Form for use on Strategic Updates do small-targeted trainings with an example.

Keep using the PRIN for Strategic Update reporting along with developing a hybridized version for use by the Academic Intelligence and Predictive Analytics Task Force to use to bring possible projects forward to leadership for consideration.

FOR MORE INFORMATION

Kevin Milder
Director of Institutional Research
Pueblo Community College
900 West Orman Avenue
Pueblo, Colorado 81004
Phone: 719-549-3195

kevin.milder@pueblocc.edu

Kevin Milder
Director of Institutional Research
Pueblo Community College
900 West Orman Avenue
Pueblo, Colorado 81004
Phone: 719-549-3195

kevin.milder@pueblocc.edu