Arizona Course Equivalency Tracking System (ACETS)

Arizona Course Equivalency Tracking System (ACETS)

Course,Evaluation,Review,System
  • Course Exchange
3.5
Average: 3.5 (2 votes)
Academic Program Articulation Steering Committee (Arizona) (AZ)
http://www.apascaz.org/
http://www.aztransfer.com/cgi-bin/WebObjects/acets

For read only access, use the following username / password: wicheread / wicheread

  • Institutions
  • Institutions

PURPOSE

ACETS is designed to track course equivalency decisions as they go through the statewide articulation process in Arizona. ACETS supports all decision making required to establish equivalencies in Arizona, from the initial request for an equivalency evaluation, through the creation of a report to be used by Arizona university encoders.

  • ACETS tracks the timeframe for course equivalency from source institution to target institution and triggers a report to target institutions when time lines are outside normal boundaries. A Target school records its decision within 45 days in ACETS and encodes it within 15 days. Institutions can check recent information activity by querying the database.

DESCRIPTION

ACETS (Arizona Course Equivalency Tracking System) is designed to track course equivalency decisions as they go through the statewide articulation process (defined below) in Arizona. ACETS supports all decision making required to establish equivalencies in Arizona, from the initial request for an equivalency evaluation, through the creation of a report to be used by Arizona university encoders. ACETS tracks the timeframe for course equivalency from source institution to target institution and triggers a report to target institutions when timelines are outside normal boundaries. A Target school records its decision within 45 days in ACETS and encodes it within 15 days. Institutions can check recent information activity by querying the database.

STATE ARTICULATION PROCESS In Arizona, the process for course evaluation for community college courses by an Arizona university involves entering in the course data into an online form in ACETS. The form types that are currently defined are: * New Course Evaluation Form * Modified Course Evaluation Form * Editorial Change Form * Course Deletion Form * CEG Data Cleanup Form * ATF - CEG Change Form * EXAM Review Form Once the community college submits a form, each University receives it and routes it to faculty groups (one or more). For example, if the community college were teaching new course in Biochemistry, it may be reviewed for equivalency by the university biology faculty, chemistry faculty, and perhaps even engineering. Once the faculty evaluations are complete, the university Office of Articulation summarizes and completes the evaluation in ACETS, which submits the eval back to the community college. ACETS Documenation is online as part of the ATAC Handbook: http://www.apascaz.org/atac/handbook.html

This tool is used by all public community colleges and universities in Arizona to evaluate course equivalency. The list includes: Arizona State University, Northern Arizona University, University of Arizona, Arizona Western College, Central Arizona College, Cochise College, Coconino Community College, Dine College, Eastern Arizona College, Maricopa Community Colleges, Mohave Community College, Northland Pioneer College, Pima Community College, Tohono O'odham Community College, Yavapai College.

At the Source Insitution level, colleges can enter in new courses, course modifications, edited or deleted courses for university review. At the Target Institution level, universities can route these forms for faculty review.

  • No longer a paper process, all work done onilne.

Because all public institutions are using this tool for course evaluation, we have a central database with houses equivalency decisions made, going back to the year 2000.

Environmental impact: saves paper and time!

RESOURCES AND LESSONS LEARNED

Statewide server, two technical state staff, end user needs a browser.

  • Each school pays annual dues based on institution size.

  • Online process greatly speeds up the process for course review.

FOR MORE INFORMATION

ACETS is documented as part of the ATAC Handbook: http://www.apascaz.org/atac/handbook.html

ACETS Users Groups: https://aztransfer.com/cgi-bin/WebObjects/ATF.woa/wa/ATF?ATF=ACETS

Rebecca McKay
Director of Technology
Academic Program Articulation Steering Committee (APASC) Arizona
Phone: 480-296-3453

Rebecca.McKay@asu.edu

Rebecca McKay
Director of Technology
Academic Program Articulation Steering Committee (APASC) Arizona
Phone: 480-296-3453

Rebecca.McKay@asu.edu