Tool URL: https://www.pueblocc.edu/IR/ToolKit/

Institution URL: https://www.pueblocc.edu/

Access the PCC IR Tool Kit with the link and Choose the Locker Cover Sheet

Pueblo Community College is an open access 2-year public institution with three campuses located in Pueblo, Canon City, and Mancos, Colorado.

The collection of materials in an AQIP evidence locker is a large volume of files that contains information that is used as evidence for each of the AQIP Pathway Categories. Each file needs a summary document that provides the AQIP reviewer a quick description of the file and the files association to the AQIP Pathway Category, HLC Criteria for Accreditation and the Key Institutional Strategy. The summary document also needs to contain a brief description and subsequent association with other files that relate to the Process, Result or Improvement connected to the attached document.

• Develop a cover sheet that allows HLC reviewers to understand the relevance of the document to the AQIP Pathway Category, HLC Criteria for Accreditation and the Key Institutional Strategy.
• Provide an association of the documents content with other files that relate to the Process, Result or Improvement connected to the attached document.

The tool is designed to provide a summary document that provides the AQIP reviewer a quick description of the file and the files association to the AQIP Pathway Category, HLC Criteria for Accreditation and the Key Institutional Strategy – this allows an explicit association between the college’s strategic plan and both the AQIP Category and the HLC Criteria for Accreditation. The form allows institutions to add their own logo, name the desired event or project and input the desired date. There are drop down minus that allow the user to pick the desired AQIP Pathway Category, which in turn provides suggested HLC Criteria for Accreditation. An area in the form is designated for the user to provide a brief description of the document. At the bottom of the form there is an area to list subsequent file names that associate with other files that relate to the Process, Result or Improvement connected to the attached document.

The form is user friendly with information boxes that display for instructions. Three buttons on the top right allow for clearing of the document, generating a cover sheet and resetting the form for a new sheet.

The form is usable at any college with dropdowns and instructions to drag and drop in information.

• HLC reviewers are able to use the cover sheets to understand the included documentation.
• In-house users can use cover sheets to find information with ease.

HLC reviewers had no comments or complaints with the layout of the Evidence locker and were able to navigate a large volume of information – 430 megabytes across 271 files in 31 folders – with relative ease.

The Evidence Locker File Cover Sheet provided the HLC reviewers to easily in one page understand the documents relevance to the AQIP Pathway Category, HLC Criteria for Accreditation and the Key Institutional Strategy.

• Avoid linking sheets back and forth within the Process, Results and Improvement areas. The web of associated links becomes too large to maintain.
• Maintain a consistent naming convention that notes AQIP pathway along with it being a Process, Result or Improvement item.

None

COSTS

No Cost – (Acrobat File)

Continue use of the covers sheets with the fillable boxes to maintain consistency from locker to locker.

NA

Kevin Milder 
Director of Institutional Research 
Pueblo Community College 
900 West Orman Avenue 
Pueblo, Colorado 81004 
Phone: 719-549-3195 
kevin.milder@pueblocc.edu

Kevin Milder 
Director of Institutional Research 
Pueblo Community College 
900 West Orman Avenue 
Pueblo, Colorado 81004 
Phone: 719-549-3195 
kevin.milder@pueblocc.edu